Administrative Clerk (Intern)
Vacancy code VA/2015/B5106/7581
Position title Administrative Clerk (Intern)
Department/office :Ramallah
Duty station Multiple
Contract type Intern
Contract level Intern
Duration up to 12 Months
Application period 21-May-2015 to 29-May-2015
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.
We employ more than 7,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
Background Information - Job-specific
The successful incumbent will be part of the Programme Management Office and as such will work under overall supervision of the PMO Team Leader.
Functional Responsibilities
Functional Responsibilities
Assist in the development of project documents; take notes of meetings, complete project documents
Assist the administrative team in establishing a proper filling system for project documents, and make sure all the documents are kept in files.
Assist in typing documents
Assist in photocopying, scanning, and distributing documents
Typing project documents
Carry out web, database and document searches for relevant knowledge and information.
Perform any other duties as required by the supervisor
3-Monitoring and Progress Controls
To ensure smooth running of the project through provision of reliable administrative services.
Competencies
Demonstrates integrity by modeling the UN’s values and ethical standards.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Sound political judgment as well as diplomacy, impartiality and discretion.
Reliable and able to work under pressure;
Good team player;
Capable of working in a multi-national/cultural environment;
Excellent communications skills;
Strong organizing ability
Flexibility;
Attention to details
Ability to work independently / under minimum supervision
Proactive
Education/Experience/Language requirements
Education
All applicants must be studying for a Bachelor's or Master’s Degree (or equivalent); or have graduated from such studies within three years prior to the application date of the internship.
Experience
Sound drafting and written English skills.
Computer literate and familiar with Office applications (in particular, Word and Excel).
Language Requirements:
Excellent command of Arabic and English language (oral and written).
Contract type, level and duration
Contract type: Individual Contractor Agreement - INTERN
Contract level: INTERN
Contract duration: up to 12 months