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Receptionist and Administrative Assistant
Job Description & Specifications
Title: Receptionist and Administrative Assistant
Reports to: Human Resources Manager
Provide office & administrative services and support throughout the company procedures and policies.
ROLES AND RESPONSIBILITIES
Working in close coordination with management and staff, and under the direction of Human Resources Manager, the Receptionist and Administrative Assistant will be responsible for all reception activities, receiving documents, mail and filing. We are looking for a highly organized individual able to pay close attention to detail and ability to work as a member of a team of professionals in a fast-paced and challenging environment. This position is based in the SES office in Ramallah.
MAIN RESPONSIBILITIES AND TASKS:
-Maintains calendars and schedules appointments for staff members based on the knowledge of their activities, regularly scheduled meetings, and ad hoc meetings;
-Receives and directs telephone calls and inquiries to appropriate staff members;
-Assists with special projects;
-Routes communications, and responds to routine requests for information;
-Schedules regular and ad hoc meetings, including reserving conference room or other appropriate facilities, preparing agendas, notifying participants, setting up equipment and assembling background and informational materials;
-Receives and controls incoming actions, ensuring compliance with deadlines. Sorts and distributes correspondence and other mail;
-Maintains Human Resources and project files, correspondence, program documents, and reports.
-Prepares files for storage or destruction, as appropriate;
-Assists periodically by making photocopies, sending faxes and e-mails, updating leave and travel schedules, and receiving visitors;
-Prepares packages for courier pickup;
-Maintains address, telephone, file and visitor’s lists;
-Maintains files and photocopies documents;
-Performs other duties as assigned.
-Contribute to team effort by undertaking additional tasks and responsibilities as requested.
QUALIFICATIONS: (MINIMUM REQUIREMENTS)
Bachelor’s Degree in a relevant field, such as business administration, or other related discipline.
Minimum of 2-3 years’ relevant professional experience, with at least 1 years of experience in a similar position;
Strong communication and interpersonal skills, ability to work with all levels and functions within the company;
Requires an ability to work independently and as part of a team, accept responsibility, and be extremely discrete with sensitive information;
Must also be able to foster supportive working relationship among all staff;
Strong computer skills.
Proficient in Microsoft Office package, especially Excel, Outlook, PowerPoint, SharePoint, and Word;
Fluent in Arabic, excellent English speaking and writing skills.
Qualified applicants are encouraged to apply no later than Monday, December 5th, 2016 by submitting their CV, Cover Letter explaining why you are interested and qualified for the position and a list of three professional references to
Please clearly indicate in the subject line “Receptionist and Administrative Assistant ”. Only shortlisted candidates will be contacted.
Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are included in the email, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration. No phone calls will be accepted.
SES is committed to diversity and gender equality in all of its operation. We strive to reflect these goals in our mission and in our workplace. SES is proud to be an Equal Opportunity Employer.
We offer competitive compensation and benefits and are searching for innovative people to join our company.
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