Job Title: Procurement Officer
Job Type: Full time
Line of Responsibility: Director of Administration.
Work Location: Ramallah
Managing the Foundation’s supply of products and services in line with its policies and procedures and the approved budgets.
Main Tasks & Responsibilities:
- Review/ develop/ update the Foundation’s procurement policies and guidelines.
- Prepare and manage execution of the annual procurement plan in full coordination with the relevant staff.
- Assist and where possible develop specifications for equipment, materials, and services to be purchased, in coordination with the relevant unit/programme.
- Invite, assess and award/recommend suppliers, tenders, bids, quotations and proposals.
- Process purchase transactions for equipment, materials, supplies and services as per the Foundations’ approved policies and procedures.
- Draft and negotiate contract terms and conditions in close coordination with the relevant unit/programme.
- Develop and monitor key performance indicators for new and existing suppliers.
- Regularly identify new opportunities including the sourcing of new suppliers, methods and practices to increase efficiency and meet the Foundations’ goals.
- Develop reliable relationships with current and potential suppliers and ensure continuing participation of high quality suppliers in the Foundation’s procurement activities.
- Manage contracts performance, including quality assurance and service levels and take corrective actions as required.
- Create and update full procurement database, including all purchasing orders, suppliers’ lists, warranties and installments.
- Ensure compliance with the approved financial policies and procedures.
- Prepare and maintain purchasing records, reports and price lists.
- Comply with & maintain knowledge of applicable laws, rules and legislations, and consult with the legal advisor where necessary.
- Conduct regular suppliers’ pre-qualifications and evaluations.
- Create, manage and regularly update the vendor’s approved master list.
- Liaise with specialists and consultants where necessary to obtain assistance and advise.
- Assist and advise relevant staff on all procurement procedures, prices, products and market trends.
- Prepare and present reports as necessary.
- Any other work-related activities.
- A bachelor degree in business administration, logistics, supply chain management or other related field.
- Minimum 5 years of relevant work experience.
- Ability to develop good working relationships with a wide range of people
- Excellent spoken and written communication skills
- Strong negotiation skills
- Excellent knowledge & relations with potential suppliers of goods & services
- Knowledge of supply chain and customer services.
- Strong organization skills and ability to manage a varied and complex workload
- Strong analytical skill and attention to details
- Proficiency in using procurement and inventory management software.
- Excellent report writing skills
Interested individuals should submit the application coupled with their CV and letter of interest using the following link:
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